Email Configuration

Settings

Email Configuration

Set up email delivery for form notifications, member authentication, and system emails — with SMTP or Microsoft Graph support.

Email Providers

Choose your email delivery method

Svalla supports two methods for sending emails:

  • SMTP — connect to any email server using standard SMTP protocol (host, port, username, password). Works with services like Gmail, SendGrid, Mailgun, Amazon SES, or any SMTP server
  • Microsoft Graph — use Azure OAuth2 authentication to send emails through Microsoft 365. Ideal for organizations already using the Microsoft ecosystem

Configure your email provider in Settings → Email. Each project can have its own email configuration, or use the global system settings.

SMTP Setup

Configure SMTP email

To set up SMTP email delivery:

  • Host — your SMTP server address (e.g., smtp.gmail.com)
  • Port — the SMTP port (typically 587 for TLS or 465 for SSL)
  • Username — your email account username
  • Password — your email account password or app-specific password
  • Secure — enable TLS/SSL encryption
  • Sender — the "from" address and name

After configuration, use the "Test Email" feature to verify your setup is working correctly before relying on it for form notifications or member emails.

Email Templates

Customize email appearance

Svalla includes a visual email customizer to match your brand:

  • Background color — the outer background of the email
  • Box color — the main content area background
  • Title color — heading text color
  • Text color — body text color
  • Button color — CTA button background

These settings apply to all system-generated emails (form notifications, member welcome emails, password resets). The emails are built with responsive HTML templates that work across all email clients.

Email Types

When emails are sent

Svalla sends emails in several scenarios:

  • Form submissions — notification emails to configured recipients when a form is submitted
  • Member registration — welcome and verification emails for new member signups
  • Password reset — secure password reset links for members
  • User invitations — invitation emails for new back-office users

Each email type uses the configured email templates and provider. Make sure your email configuration is set up before enabling features that depend on it (forms with notifications, member areas with registration).